Due to the current Corona Virus Disease 2019 (COVID-19), the California Department of Social Services (CDSS) has implemented statewide waivers for certain criminal record background check requirements to enable new staff to start working immediately if a facility is experiencing staffing shortages and Live Scan services are limited. The California Department of Justice (DOJ) has developed a name-based search as an alternative solution for any applicant who is unable to submit fingerprints. The Caregiver Background Check Bureau (CBCB) is implementing an early release of the new background check data system, Guardian, which has been identified as a solution for completing the new name-based search required by DOJ in the absence of Live Scan vendors.
Individuals completing a criminal background check via the name-based search process in Guardian will be eligible to work under this temporary waiver, provided compliance with all requirements. CDSS may rescind this temporary waiver at any time for an individual discovered to have criminal history requiring a criminal record exemption.
Licensed facilities may request a name-based search by accessing Guardian with their assigned username and password. Please review the information below for further instructions on accessing Guardian.
For questions regarding Guardian, please contact CBCB by sending us an email .
Due to COVID-19 and the lack of access to Live Scan vendors, the Department of Social Services has implanted an early release of Guardian for Licensees to submit background check applications for name-based background checks for prospective employees. Applications do NOT need to be submitted in Guardian if the employee/caregiver is already associated to your facility. If you are trying to associate a new employee, please contact your Regional Office. If you need assistance with Guardian, please contact Guardian@dss.ca.gov for assistance. Please make Guardian-NoReply@dss.ca.gov a trusted sender to ensure you receive these the email responses if you are inquiring about login assistance.
PIN 20-12-CCLD outlines Updated Statewide Waivers for Background Check Requirements Due to Corona Virus Disease (COVID-19) for Adult and Senior Care Program and Home Care Services.
PIN 20-09-CRP outlines Updated Statewide Waivers for Background Check Requirements Due to Corona Virus Disease (COVID-19) for Children’s Residential Program.
The limited functionality of Guardian allows for applicants to ONLY complete their disclosure questions required to submit a name based search. The links below provide information on how to navigate the email received from email@example.com and how to complete your disclosure process. If you need assistance with Guardian, please contact Guardian@dss.ca.gov for assistance. Please make Guardian-NoReply@dss.ca.gov a trusted sender to ensure you receive these the email responses if you are inquiring about login assistance.
Caregiver Background Check Bureau
What Is the Caregiver Background Check Bureau?
The Community Care Licensing Division’s Caregiver Background Check Bureau (CBCB) was established in January of 1992 to help protect children and vulnerable individuals who are receiving care. The CBCB applies the statutory requirements of Health and Safety Code sections 1522, 1568.09, 1569.17, 1596.871, and 1796.19. Prior to January 1992, this function was performed by the regional offices of the California Department of Social Services. Background checks, sometimes known as criminal history checks, include only criminal history information. They do not include, for example, consumer credit or immigration status information.
The CBCB manages the background check process on all licensed community care facilities, their employees, volunteers and non-client adults residing in a facility. The CBCB also manages background checks on home care aides, unlicensed child care providers registered through TrustLine, and out-of-state child abuse checks for foster care. These individuals must submit fingerprints to the California Department of Justice via LiveScan, then a criminal history check and Federal Bureau of Investigation check are performed. If an individual is associated to a facility serving children, a Child Abuse Central Index check also is performed.
An individual must obtain a criminal record clearance before working, residing in or volunteering in a licensed facility. If the individual has been convicted of a crime other than a minor traffic violation, the individual cannot work or be present in any community care facility unless he/she receives a criminal record exemption.
Want to Find Out More About Caregiver Background Checks?
Please take a look at the information and resources below.