Child Care and Development Contractor Resources Continued Funding Application Fiscal Year 2025-26

Continued Funding Application Fiscal Year 2025-26

Continued Funding Application (CFA) Fiscal Year (FY) 2025-26 information, forms, and instructions for contractors.

Due: Applications are due by 11:59 p.m., December 20, 2024.

Contractors who intend to continue services into the next contract year are required to complete and submit a CFA. Failure to complete a CFA constitutes notification of a contractor's intent to discontinue services into the next fiscal year.

Contract Terminations: Contractors may terminate their contract for any reason during the contract term. Please click here for instructions on contract terminations.

Please click here for Frequently Asked Questions relating to the CFA.

Program Questions: If you have questions regarding the CFA, please contact your Program Quality and Improvement Branch (PQIB) Consultant or contact the Child Care and Development Division by email at CFA@dss.ca.gov or by phone at 916-639-7940.

The following table provides links to instructional materials for the CFA.

Document Description
Child Care Bulletin 24-20

Additional Information for Contractors

Please Note: Child Care Bulletin 24-20 reflects an old due date. The FY 2025-26 CFA due date has been extended to 11:59 p.m. December 20, 2024.

Continued Funding Application Instructions  Written Instructions for completing the FY 2025-26 CFA
Instructional Program Webinar Recording

Instructional Program Webinar Slides for the FY 2025-26 CFA

Please Note: Child Care Bulletin 24-20 reflects an old due date. The FY 2025-26 CFA due date has been extended to 11:59 p.m. December 20, 2024.

The following table provides links to the CFA and additional attachments.

Resources Description Instructions
Continued Funding Application FY 2025-26 (online) Continued Funding Application FY 2025-26 Required for all contractors that intend to continue services into the next fiscal year. Complete and submit the application online.
CCD 30B (PDF) Subcontract Certification Required for agencies with subcontractors.
CCD 33 (PDF) Continued Funding Application Program Calendar for Fiscal Year 2025-26 Required for all contractors. Complete one calendar for each contract type.
STD 204 (PDF) State of California Payee Data Record Required for non-public agencies only. Complete and upload to the CFA.
CCD 44 (PDF) Board Resolution Template available.
California Community College Chancellor's Office Directory of California Community Colleges and Community College Districts Required for all California Community Colleges and Community College Districts. Save the contractor's information page and upload to the CFA.
California School Directory Directory of California Schools Required for all public agencies. Save the contractor's information page and upload to the CFA.
Secretary of State Web page for the Secretary of State Required for non-public agencies only. Save the contractor's information page and upload to the CFA.
IRS Tax Exempt Organization Search Internal Revenue Services Tax Exempt Status Required for all charities and non-profit organizations. Verify your agency is tax exempt and self-certify on the CFA.
Registry Verification Search California Department of Justice Registry Verification Required for all charitable corporations or unincorporated associations. Verify that your agency is registered with active status and self-certify on the CFA.
Corporate Income Tax List Top 500 Tax Delinquencies California Franchise Tax Board Search Required for all contractors. Verify your agency is not listed as delinquent and self-certify on the CFA.
Top 500 Sales and Use Tax Delinquencies in California California Department of Tax and Fee Administration Search Required for all contractors. Verify your agency is not listed as delinquent and self-certify on the CFA.
Office of Foreign Assets Control Sanctions List Search Sanctions List in response to Russian Aggression Towards Ukraine Required for all contractors. Verify your agency is not on the list of sanctioned entities and self-certify on the CFA.

Contract Terminations: Contractors may terminate the contract for any reason during the contract term. The contractor must notify the CCDD of their intent to terminate the contract at least ninety (90) calendar days prior to the date the contractor intends to terminate the contract. The notification must be on the contractor’s official letterhead and signed by an agency representative authorized to sign contract documents. This notification letter must be sent to the contractor’s assigned PQIB Consultant. Within fifteen (15) days from the date the contractor notifies the CCDD of its intent to terminate the contract, the contractor shall submit:

  1. A current inventory of equipment purchased in whole or in part with contract funds; and
  2. The names, addresses and telephone numbers of all families served by the contract and all staff members funded by the contract.
  3. Family Child Care Home and Alternative Payment program contractors shall also submit the names, addresses and telephone numbers of all providers of subsidized services funded by the contract.

Upon receipt of a notice of intent to terminate, the CCDD will transfer the program to another agency as soon as practicable.

Frequently Asked Questions (FAQ)

  1. Who is required to submit a Continued Funding Application (CFA)?
    • Existing contractors that have a direct contract with the California Department of Social Services (CDSS) to provide the contract program types listed below and that intend to continue services into the next contract year are required to submit a CFA.
      • General Child Care and Development Programs (CCTR)
      • California Family Child Care Home Education Networks (CFCC)
      • Programs for Children with Severe Disabilities (CHAN)
      • Migrant Child Care and Development Programs (CMIG)
      • Migrant Child Care Alternative Payment Programs (CMAP)
      • California Alternative Payment Programs (CAPP)
      • CalWORKs Stage 2 (C2AP)
      • CalWORKs Stage 3 (C3AP)
      • Resource and Referral Programs (CRRP)
  2. When is the CFA due?
    • The CFA must be submitted online to the CCDD on or before 11:59 p.m., December 20, 2024.
  3. How do I submit a CFA for CDSS Child Care and Development programs?
  4. Will I receive confirmation that the CCDD is in receipt of my CFA?
    • Yes, the applicant will receive an automated response confirming the successful submission of their application.
  5. Does this online CFA apply to both the CDSS and the California Department of Education (CDE)?
    • This online CFA is only for contract types administered by the CDSS. For questions regarding the CFA for contracts administered by the CDE, please contact the CDE directly.
  6. What is the vendor number I should be using? Or what happens if I do not yet have a vendor number?
    • For programs who already have vendor numbers, vendor numbers have not changed and can be found on your previously executed contract. Applicants will continue to use the same vendor number used in previous years. If you do not yet have a vendor number, please contact the CFA Team at CFA@dss.ca.gov.
  7. Where can I find my agency’s Sam.gov Unique ID Number? What if I do not have a Sam.gov Unique ID Number?
    • Recipients of Federal funding must be registered and be active in Sam.gov. To view your agency’s unique ID number, to register, or to verify active status, please visit the System of Awards Management web page. If your agency completed a CFA for the previous fiscal year, your Sam.gov number can be found at the bottom of Section I: Contractor Information.
  8. Can the Legal Business Address in Section I: Contractor Information be a residence?
    • Maybe. The Legal Business Address may be a residence if the contractor is headquartered at a residence. The Legal Business Address entered in this section must match the contractor’s Legal Address on file in the Child Development Management Information System (CDMIS) database.
  9. What if my business name or address have changed?
    • If you have a change to your business name or address, please contact your PQIB Consultant.
  10. May I abbreviate my legal name if it does not fit in the space provided?
    • No. Contractors should enter their complete legal name, as it appears on the signed and approved fiscal year 2024-25 contract face sheet.
  11. Do I need to submit the names of each member on my agency’s governing board?
    • Yes. All contractors who have a governing board must include the contact information for each governing officer. Contractors who do not have a governing board must provide an explanation of why their organization does not have governing officers.
  12. I solely operate an Alternative Payment (AP) Program. Do I complete the Personnel Certification Subsection?
    • The Personnel Certification applies only to agencies who are Center-Based programs or Family Child Care Home Education Networks. Please select “No” to indicate that you solely operate an (AP) program.
  13. Should Family Child Care Home Education Network (FCCHEN) providers be included on the Subcontractor Certification (CCD 30B) form?
  14. My program has a program narrative change and/or changes in the minimum days of operation. How do I convey that information?
    • The Fiscal Year 2025-26 Program Calendar (CCD 33) asks for applicants to identify the days of operation and that information is totaled at the bottom of the calendar page. Applicants will add an explanation of any changes from the previous year in the space provided at the bottom of the CCD 33 form. If your program has a narrative change, please contact your PQIB Consultant.
  15. Are we required to submit a formal board resolution of the CFA submission?
    • Public agencies are required to obtain formal board approval of the CFA application. The board resolution is included as its own section within the CFA. Please refer to the CFA FY 2025-26 Instructions and Overview document for additional guidance on board resolutions.
  16. Are we required to submit the Personnel Roster in the Continued Funding Application (CFA)?
    • Management Bulletin (MB) 13-08, Personnel Roster Data Spreadsheet (PRDS), which requires contractors to submit their PRDS by October 31 of each year, has been rescinded. Contractors are no longer required to submit the PRDS.
    • Contractors are encouraged, but not required, to participate in the Workforce Registry until further guidance from the CCDD.
  17. Does the CFA apply to agencies who operate a Child and Adult Care Food Program (CACFP)?
    • The CFA is not related to the CACFP. Please visit the CACFP web page for more information.