CDSS – CDMIS User Manual; Appendix A: Vendor Number/Submission Code

Vendor Number/Submission Code (CDD-801A electronic file transfer only)

The Vendor Number/Submission Code information field indicates the agency and sub-agency submitting the CDD-801A. This is a required piece of information and is included in the electronic file that is uploaded within the CDSS - CDMIS for purposes of submitting the monthly CDD-801A. The Vendor Number/Submission Code consists of two parts: the state issued vendor number, and the submission code, which is generated by the system. This code is used to differentiate between sub-agencies within the main agency. [CDD-801A Electronic File Transfer only] Users must include the Vendor Number/Submission Code in the electronic file that is uploaded.

Where to Find It

• The Vendor Number is located on the face sheet of the contract issued to the agency by the CDSS.
• The Vendor Number is the same as the last four to five characters of a user name.
• For agencies that do not report by sub-agency, the submission code is “000.”
• Agencies that have set up their system to report by sub-agencies can see the list of sub-agency submission codes by selecting the “Sub-agency/No Services” function within CDSS - CDMIS

Rules and Guidelines

• This information field is required.
• This field must be exactly seven to eight characters long.
• The vendor number is four to five characters long.
• The vendor number is case sensitive. Example: “Z932” is different from “z932.”
• The submission code is exactly three numbers long.
• The default submission code for agencies that do not report by sub-agency is “000.”
• Do not include a hyphen, slash, or any extra characters in the Vendor Number/Submission Code

Error Messages and Solutions

See Appendix B: Error Message Codes for solutions to error messages.