CDSS – CDMIS User Manual; Appendix A: Provider Federal Employment Identification Number
Provider Federal Employment Identification Number (FEIN)/Social Security
Number (SSN)
The Provider Federal Employment Identification Number [FEIN]/Social Security Number [SSN] information field indicates the unique identification number that the federal government requires all workers and agencies to have for tax purposes. For providers who do not have a FEIN, use their SSN.
The Provider FEIN/SSN is used by the state to determine the unduplicated count of providers (both centers and homes) serving children during a one-year period. This count is needed for the ACF-800 Annual Aggregate report, which is a required federal report.
For AP contractors, the Provider FEIN/SSN submitted must be the FEIN or SSN of the license-exempt provider, Family Child Care Home (FCCH) provider, or center (the individual who operates the center) that provided the actual services to the child.
For Center-based Programs and FCCH Networks, the FEIN is the tax identification number of the provider where the child received services. If the child received services in a FCCH, enter the FCCH provider’s FEIN or SSN. If the child received services in a center, enter the FEIN of the agency that operates the center.
Where to Find It
- For AP Contractors: The agency must have the FEIN or SSN to make payments to the provider. The agency’s payment office will have the provider’s FEIN or SSN.
- For Center-based Programs and FCCH Networks: The agency’s fiscal or accounting office will have the center’s FEIN and the FEIN or SSN of all FCCH providers who receive payments.
Rules and Guidelines
- This information field is required.
- This field must contain exactly nine numbers. Do not enter hyphens or spaces.
- If the child received subsidized child care services through an agency’s contract from more than one provider during a report period, the Provider FEIN/SSN for each provider must be reported.
- Agencies must change the Services Date when there is a change in providers.
Error Messages and Solutions
See Appendix B: Error Message Codes for solutions to error messages.
Frequently Asked Questions
- I have a child who has changed centers during the month. Both centers are operated by the same provider, but they have different zip codes. Nothing else changed for this child except the zip code of the provider. How do I report this child’s provider information?
- For children who receive services from the same provider but changed locations during the report period, report two providers for this child – one for each zip code.
- The Provider is a license-exempt non-profit. The provider does not wish to disclose their FEIN. Is there a way to record only zeros for this provider's FEIN/SSN field?
- If the provider receives monies from the CDSS, they must disclose their actual FEIN.