CDSS – CDMIS User Manual; Appendix A: Monthly Family Income

Monthly Family Income

The Monthly Family Income information field indicates the total adjusted gross monthly income used in determining a family’s eligibility to receive subsidized child care services through an agency’s contract. Monthly family income is verified income.

Where to Find It

On the CCD 26 Form, look at item Family Monthly Income in Section III: Family Adjusted Gross Monthly Income and Size.

Rules and Guidelines

• This information field is required.
• The maximum length of this field is five numbers.
• Enter numbers only; do not enter a dollar sign ($) or decimal point (.)
• Round the monthly family income to the nearest whole dollar. Do not enter cents.
• In CPS cases where income is not collected as part of determining eligibility, enter 0 (zero). However, if the income was collected, it should be entered.
• The monthly family income must be greater than the amount entered in the Monthly Child Care Fee information field unless both are 0 (zero). [801B only]
• The monthly family income cannot be greater than the income ceiling indicated on the applicable Family Fee Schedule (FFS) with the following exceptions:
  • The family’s reason for receiving child development services is “A – Child Protective Services,” or
  • The family's reason for receiving child development services is " V - Means Tested Government Program," or
  • The family’s reason for receiving child development services is “J – Handicapped Program”; all the children in the family receive services in CHAN only.

Error Messages and Solutions

See Appendix B: Error Message Codes for solutions to error messages.

Frequently Asked Questions

• The Monthly Family Income for a particular family is more than 100 percent of the state median income. This is actually a full-cost family. How should I answer this question?
  • CDD-801A: Full-cost families or families whose child care services are 100 percent funded by a source other than an agency’s contract should not be reported in the CDD-801A. The CDD-801A is specifically for the reporting of families and children whose child care services are paid through an agency’s contract(s).
  • CDD-801B: Families sampled for the CDD-801B are taken directly from CDD-801A reports submitted by agencies. Full-cost families should not be reported in the CDD-801A. If a full-cost family is listed in error in a CDD-801A, the agency must exclude that family from the CDD-801B and delete the record from the corresponding CDD-801A. Instructions for excluding information is located on the CDD-801B Edit Family Information screen within the CDSS - CDMIS.
• What do I do if the family had several income changes in the report month?
  • If the family’s monthly income increased, input the income used to determine the family’s eligibility to receive subsidized child care services through an agency’s contract for the current fiscal year (FY).
  • If the family’s monthly income decreased, use the last reported income for the report period (the last adjustment for the report period). The monthly family income reported should match the income used to determine the family fee.
• The Monthly Family Income listed for this family is not correct in the CDD-801B. What should I do?
  • The monthly family income is taken directly from an agency’s submitted CDD-801A. An agency must correct the incorrect monthly family income reported in the CDD-801B and the corresponding CDD-801A.
• If a family’s income changes, should I update the CDD-801A report?
  • The income reported should mirror the income used for certification purposes on the CCD 26 Form.