CDSS – CDMIS User Manual; Appendix A: Monthly Child Care Family Fee

Monthly Child Care Family Fee (CDD-801B only)

The Monthly Child Care Family Fee information field indicates the monthly dollar amount the family was required to pay during the report period for subsidized child care services through an agency’s contract. This fee is based on the Family Fee Schedule (FFS) in effect during the report period.

Where to Find It

• On the CCD 26, look in the space labeled "Flat Monthly Rate" in Section VI: Family Fee.
• On the Notice of Action (CCD 7617), look in the space labeled "Monthly Family Fee.”

Note: Check to see if the family has a subsequent Notice of Action on file (not the initial notice) that applies to the report period (i.e., completed on or before the report period as indicated by the Effective Date of Action). If such a Notice of Action is on file, enter the updated information.

Rules and Guidelines

• This information field is required.
• The maximum length of this field is four numbers.
• Enter numbers only; do not enter a dollar sign ($) or a decimal point (.).
• Enter whole dollars only. Do not enter cents.
• This fee must be 0 (zero) if the family income is less than 75 percent of the State Median Income (SMI) level.
• The monthly child care family fee should not exceed the full-time fee for the family size and income provided.
• See the Rules and Guidelines for the Reduced Fee information field if the family paid another agency for subsidized child care services during the report period and as a result their fee to their second agency was reduced to 0 (zero).

Error Messages and Solutions

See Appendix B : Error Message Codes for solutions to error messages.

Frequently Asked Questions

• If there is a family co-pay, should I include it when I enter the Monthly Child Care Family Fee?
  • No.
• One family in the agency was supposed to pay $100 for the report period, but the family paid the agency only $45. What amount do I enter?
  • If the required family fee was $100, agencies should report $100. Agencies must report the required family fee, whether or not it was actually paid.
• The family fee is "0." Should I leave the space blank or enter a "0"?
  • Agencies must enter a 0 (zero).