Child Care and Development Contractor Resources CDSS - CDMIS Support CDMIS Manual Appendix A: Data Definitions Head of Household Last Name

CDSS – CDMIS User Manual; Appendix A: Head-of-Household Last Name

Head-of-Household Last Name

The Head of Household (HoH) Last Name information field indicates the last name of the (family name) of the HoH of the family receiving subsidized child care services through an agency’s contract.

The HoH is the person legally and/or financially responsible for the child(ren) receiving subsidized child care services through an agency’s contract.

In a foster case (family of one), the HoH Last Name is the last name of the oldest foster child receiving subsidized child care services through an agency’s contract.

Where to Find It

  • On the CCD 26, look in the box “Name of Parent/Caretaker A (full name including middle initial)” in Section I: Family Identification, or
  • On the Notice of Action (CCD 7617), look in the box labeled “Parent/Caretaker Information.”

Note: Check to see if the family has a subsequent Notice of Action on file (not the initial notice) that applies to the report period (i.e., completed on or before the report period, as indicated by the effective date of action). If a Notice of Action is on file and the name is different, enter the updated information

Rules and Guidelines

  • This information field is required.
  • The minimum length of this field is two characters. The maximum length of this field is 50 characters.
  • Special instructions for foster children: Enter the Child Last Name. If there is more than one foster child in the family receiving subsidized child care services, enter the last name of the oldest child receiving subsidized child care services through an agency’s contract. The first name, last name, and middle initial of the oldest child must be the same as the HoH first name, last name, and middle initial.

Error Messages and Solutions

See Appendix B: Error Message Codes for solutions to error messages.

Frequently Asked Questions

  • How do I determine who is "Head-of-Household"?
    • The HoH is the person for whom eligibility to receive subsidized child care services through an agency’s contract is determined. If more than one parent is listed on the CCD 26, use the parent who signed the CCD 26 form.
  • What information do I input when both parents submit a CCD 26 for a child(ren)?
    • Create separate records for each parent in the CDD-801A; generate unique FICNs and input each parent as the HoH for their own family. Complete the record for each parent using the information indicated on the respective CCD 26s.
    • Note: Ensure that the child(ren)’s information listed on both parents’ CCD 26s are consistent. Should discrepancies be found, contact both parents for clarification and correction of the child(ren)’s information.
  • What do I enter as the "Head-of-Household" name for a foster child?
    • Enter the foster child’s name as the HoH and as the child. If there is more than one foster child in the family (i.e., family size is 2 and only the two children receiving subsidized child care services through an agency’s contract were used to determine family size), enter the name of the oldest child as the HoH. Regardless of the number of foster children in a family, the child whose name appears as HoH must also be listed as the (one of the) child(ren).
  • The "Head-of-Household" name displayed for this family is the child’s name but the child is not a foster child. What should I do? [CDD-801B only]
    • The HoH name is taken directly from the CDD-801A; an agency incorrectly reported the child as the HoH in the corresponding CDD-801A. Correct the name in the CDD-801B and the corresponding CDD-801A for the indicated family.

Contact CDSS – CDMIS Support

CDMIS@dss.ca.gov