CDSS – CDMIS User Manual; Appendix A: Family Start Date

Family Start Date (CDD-801A only)

The Family Start Date information field indicates the original date on which a family began receiving subsidized child care services through an agency’s contract.

Where to Find It

The documentation for when a family began receiving subsidized child care services through an agency’s contract should be in the family’s file. This date can be found on the CCD 26 Form under the “Initial Subsidized Service Date,” located in a box in the upper right-hand corner of the first page.

Rules and Guidelines

• This information field is required.
• Enter the date (month, day, and year) the family began receiving subsidized child care services.
• This date must be before or during the report period.
• If the services for all children in the family were interrupted for less than three months because of reasons such as illness or vacation, select the original date the family began receiving subsidized child care services through the agency’s contract, not the date services resumed.
• If the services for all children in the family were interrupted for three months or more, select the date when the family resumed receiving subsidized child care services through the agency’s contract, not the original date of assistance from the agency.

Example 1: The Kim family has one child, Mary, receiving subsidized child care services through an agency’s contract. Mary did not receive any services in June, July, or August 2023 because of summer vacation. Mary returned to receiving services at the same agency on September 1, 2023.

In the September 2023 CDD-801A, enter September 1, 2023, for the Family Start Date as that was the date the family resumed receiving services after a break of three months.

Example 2: The Smith family has two children, Joan and Mark, receiving subsidized child care services from the same agency. In June, July, and August 2023, Mark did not receive any services because he spent the summer with relatives in another city. Joan continued to receive services during this time. In September 2023, Mark resumed receiving services with the same agency.

In the September 2023 CDD-801A, do not change the Family Start Date as at least one child in the family did not have a break in receiving services.

Error Messages and Solutions

See Appendix B: Error Message Codes for solutions to error messages.

Frequently Asked Questions

• I don’t know the Family Start Date. Where can I find it?
  • For a new family, the CCD 26 will have the date in the box “Initial Subsidized Service Date.”
    
    For a continuing family, the most current CCD 26 will not have the original Family Start Date; agencies must check the family’s file for an earlier CCD 26. Unless it has been purged from the family’s file, the first CCD 26 for that family should have Family Start Date. Agencies may also look on the original Notice of Action given to the Head of Household (HoH) when eligibility for subsidized child care services was first determined.
• Do I ever change the Family Start Date?
  • Typically, the Family Start Date will never change. The only exception would be if there was a break in service of three months or more. See the examples provided in the Rules and Guidelines.