CACFP Administrative Manual

Child and Adult Food Care Program Main Web page

Overview

The California Department of Social Services (CDSS) developed the CACFP Administrative Manual which provides state and federal guidance on critical compliance areas of the Child and Adult Care Food Program (CACFP). Requirements outlined in this manual apply to all CACFP agencies, except where noted. The CDSS revises the CACFP Administrative Manual as program updates take place; agencies are ultimately responsible for complying with all current federal regulations, USDA Food and Nutrition Service Instructions, USDA policy memoranda, and CDSS management bulletins.

Table of Contents

• Terms, Definitions, and Acronyms
• Program Eligibility
• Participant/Provider Eligibility
• Center Reimbursement Determination
• Day Care Home (DCH) Reimbursement Determination
• Claims for Reimbursement
• Financial Management
• Procurement
• Meal Pattern
• Documenting, Crediting, and Preparing Meals
• Meal Service
• Civil Rights
• Training
• DCH and Center Sponsor Responsibilities
• Recordkeeping
• Serious Deficiency Process
• Administrative Review Process for Compliance with the CACFP Meal Patterns

Section 1: Program Eligibility

1.1 Business Entity Type

1.2 Responsible Principals

1.3 Program Agreement Type

1.4 Licensing Requirements

1.5 Additional Facility Requirements

1.6 Performance Standards

Section 2: Participant/Provider Eligibility

2.1 Enrollment Requirements

2.2 Age and Residency Requirements of Participants

2.3 DCH Provider Eligibility and Recruitment

Section 3: Centers Reimbursement Determination

3.1 Child Care Centers Reimbursement Determination

3.2 At-risk Afterschool Center and Emergency Shelter Reimbursement Determinations

3.3 Adult Day Care Centers Reimbursement Determination

Section 4: DCH Reimbursement Determination

4.1 Steps for Determining Tiering Rate

4.2 Determining Area Eligibility

4.3 Meal Benefit Form (MBF) for Providers

4.4 Meal Benefit Form (MBF) for Parents (Tier II Homes)

Section 5: Claims for Reimbursement

5.1: Claims for Reimbursement

Section 6: Financial Management

6.1 Centers Budgets

6.2 Centers Allowable Expenses

6.3 Centers Expenditure Tracking and Nonprofit Food Service Status

6.4 DCH Financial Management

6.5 Calculation of the Administrative Funding for Family Day Care Home Sponsoring Organizations

Section 7: Procurement

7.1: Procurement

Section 8: Meal Pattern

8.1 Meal Pattern

Section 9: Documenting, Crediting, and Preparing Meals

9.1 Documenting and Crediting Meals

9.2 Preparing Meals

Section 10: Meal Service

10.1 Meal Service

Section 11: Civil Rights

11.1 Civil Rights

Section 12: Training

12.1 Training Requirements

Section 13: DCH and Center Sponsor Responsibilities

13.1 Monitoring, Preapproval Visits, and Edit Checks

Section 14: Recordkeeping

14.1 Recordkeeping for Centers

14.2 DCH Sponsor Recordkeeping

Section 15: Serious Deficiency Process

15.1 Serious Deficiency Process for Centers and DCH Sponsors

15.2 Serious Deficiency Process for DCH Providers

Section 16: Administrative Review Process for Compliance with the CACFP Meal Patterns

16.1 Analyzing the Menu for the Month of the Administrative Review

16.2 Analyzing Meals Served on the Day of the Meal Observation
 

This institution is an equal opportunity provider.
Esta institución es un proveedor que ofrece igualdad de oportunidades.