Housing and Homelessness Data Reporting Solution (HHDRS)
Background
Currently, CDSS collects program data for housing and homelessness programs from grantees via Microsoft Excel workbooks. As the number of grantees and volume of data has increased over the years, there is a need for more advanced technological tools to collect, process, analyze, and visualize this data. To this end, CDSS is implementing the Housing and Homelessness Data Reporting Solution (HHDRS).
Goals, Objectives, and Key Features
The goal of HHDRS is to enable HHD grantees to report information into one seamless software solution that will be accessible to HHD and grantee counterparts. This system is being designed to replace reports currently being submitted via Excel workbooks for the following programs:
- Home Safe
- Housing and Disability Income Advocacy Program (HDAP)
- Bringing Families Home (BFH)
• CalWORKs Housing Support Program (HSP)
HHDRS will use
Apricot 360, a secure, web-based cloud platform, to collect and store program data in a relational database. Each grantee will access the system through licenses provided by CDSS, allowing them to edit, submit updates, and track records in real time, with version control. Additionally, the platform will support bulk data uploads and provide tools for generating reports and visualizations, enabling grantees to analyze their program data effectively.
HHDRS Additional Information and Resources
| Activity
|
Description
|
Timing
|
Business Discovery and System
Design
|
CDSS held three webinars and
received written feedback through
an online survey.
Webinar attendance ranged from
30-40 participants. There were 50
responses to the survey across all
four programs.
|
Completed
|
| User Acceptance Testing
|
There was a total of 37 testers who
tested the configured system in
December 2024 – January 2025.
|
December 2024 – January 2025
|
| Data Migration
|
• For Home Safe and BFH,
data submitted through FY
24-25 Q1 (up to September
30, 2024) will be migrated
to the system.
• For HDAP, data submitted
through FY 24-25 Q2 (up to
December 31, 2024) will be
migrated to the system.
• For HSP, data submitted
through June 30, 2025 will
be migrated.
|
• February 2025: Home Safe
and BFH
• March 2025: HDAP and HSP
|
| Training
|
Up to eight hours including live
training, review of videos, user
manuals and other materials.
|
April – July 2025
|
| Go Live
|
There will be two phases of Go Live
by program. More guidance will be
shared by CDSS in the coming
weeks. Please continue with
current data collection practices in
the meantime.
|
• May 1, 2025: Home Safe and
BFH Go Live
• August 1, 2025: CalWORKs
HSP, HDAP
|